Get Your Free Trade Fair Logistics Quote
Tell us about your upcoming trade fair and team size. We will review your request personally and send a tailored package covering hotels, transfers, and staff within 24 hours. No obligation.
What happens next
A real coordinator in Hannover reads your request and checks hotel availability, transfer routes, and staff schedules.
We send suitable hotel suggestions, transfer plans, or staff profiles matched to your fair, dates, and group size.
You receive one clear offer with all costs explained. No hidden fees, no automatic renewals.
Once you approve, we confirm bookings and send all details within hours, not days.
Why exhibitors trust us
More than six years supporting international exhibitors at HMI, Bauma, IAA, Anuga, MEDICA, IFA, and Automechanika
A reliable network of hotels, transport suppliers, and multilingual staff across every major German Messe city
Complex group requests are normal for us. We coordinate rooming lists, multiple pickup points, and last-minute changes daily
Send Your Request
Share your fair name, city, dates, and number of travelers. The more details you include, the faster we can send a precise offer.
Frequently asked questions
Practical answers about how a request becomes a confirmed booking with All-to-All Business Services in Hanover.
Most requests submitted during German business hours (Mon–Fri, 09:00–18:00 CET) are answered within four working hours. Complex group enquiries with multiple cities, transfers and staff requirements are returned within one business day, together with a written proposal that lists every line item, payment terms and cancellation conditions so you can compare like-for-like.
The more we know up front, the faster we can lock pricing. Helpful details include: the trade fair name and dates, arrival and departure days, number of travellers and rooming list, preferred star rating or maximum nightly budget, required transfer routes and pickup times, and any visa-letter or invoicing requirements. If you do not have everything yet, send what you have — we will follow up with a short checklist.
No. Sourcing, negotiation, drafting the proposal and revising it until it fits your budget are always free of charge. You only pay once a booking is confirmed in writing, and our service fee is stated transparently in every quote — there are no hidden mark-ups added to hotel, coach or staff rates.
Our coordinators handle correspondence in English, German and Russian. Phone, email, WhatsApp and Telegram are all monitored during business hours, and we are happy to switch channels mid-conversation if that is easier for your team or your travellers on the ground in Germany.
Yes — although the closer to the fair, the tighter the inventory. We hold contingents at partner hotels in Hanover, Düsseldorf, Cologne, Stuttgart, Frankfurt and Munich, which means we can often still place groups two to three weeks before a major show. For peak fairs such as Hannover Messe, Bauma or MEDICA we strongly recommend reaching out at least three months in advance.
All-to-All Business Services GmbH invoices directly from Germany, with proper VAT treatment for EU and non-EU customers. Payment is by bank transfer; for confirmed group bookings we typically request a deposit and settle the balance closer to arrival. Reverse-charge invoicing is available where applicable, and we can issue documentation suited to your internal accounting and audit requirements.